Personal Assistant to The CEO

Job Description

• Assist the CEO in the timely management of communications; including written, telephone, email, and voicemail.
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
• Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
• Manage and coordinate travel for both business and personal arrangements.
• Spend time and become familiar with all aspects of business and residence.
• Assist in screening calls, email, transmittal, and visitors.
• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
• Coordinate onsite meetings, luncheons, coffees, in-house events.
• Assist in file organization via Dropbox.
• Assist in CRM input and edit (customer relation management).
• Coordinate direct campaigns (or ability to learn social media campaigning).
• Coordinate the hosting of in-house events.
• Greet and check-in clients and other guests for meetings and events.
• Perform variety of office and personal errands.
• Coordinate and manage vendors and contractors at office and/or residence.
• Conduct ad-hoc research.
• Draft simple spreadsheets.
• Light cleaning and organizing.
• Designing and producing documents, briefing papers, reports, and presentations.
• Organization of corporate & company entertainment, management meetings, and events.
• Oversee office procurement and overhead spending as per budget.
• Carry out specific projects, research, and administration as required by the CEO.

Job Requirements

• At least 5 years’ experience of which 3 years as a PA preferably to CEO.
• Excellent written and oral communication skills in English is a must.
• Excellent word processing and IT skills, including a range of software packages and Microsoft Office (Word, Excel, PowerPoint and Outlook Express) and Windows Operating System.
• Honesty, reliability and an understanding of confidentiality issues is a must
• Exceptional presentation skills.
• The ability to work at her own initiative and to tight deadlines.
• Multi-tasking and flexible to work extra hours to meet deadlines.
• Strong administrative and personal assistant skills with an ability to work well in a fast-paced environment.
• An effective planner with proven time management skills are necessary.
• Attention to detail, personal commitment, efficiency, flexibility with great team liaison skills.
• Solid knowledge of business management items from company secretarial, business registration, proposals, reports, record management, and client liaison is highly desirable