Procurement Assistant (USAID Project Experience is a Must)

Primary Responsibilities and Duties:

• Monitor distribution plans, delivery dates, location & quantity in accordance with PO instructions Review Procurement requests and make sure they are complete with all needed info.
• Facilitate and manage the day-to- day workflow based on known deadlines; effectively prioritize and complete competing projects.
• Identify and pre-qualify Suppliers and Vendors for future RFQs.
• Assist in urgently securing POs with preferred vendors in governorates
• Maintain professional working relationships with the project’s preferred vendors
• Review purchasing agreements with preferred vendors and maintain open lines of communications with those vendors
• Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers
• Stay up to date with US Government and USAID procurement regulations.
• Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies
• Assist in maintaining project equipment lists (asset registers), PO and PR Tracking Logs.
• Assist in conducting physical inventory of all project equipment in Cairo office and governorates – will require over-night travel in some governorates
• Assist F&A team in providing admin support to programmatic activities as and when needed.
• Any other tasks assigned by theProcurement Manager.

Job Requirements

• Minimum of grade 12 certificate, additional certificate or qualification in office management preferred;
• Minimum of 3 years’ experience in a similar purchasing role;
• Experience with administration, logistics, procurement, consultant management, human resources and/or grants support;
• Demonstrated ability to manage time and perform to strict deadlines;
• Willing to travel to governorates on short over-night trips.
• Ability to manage office equipment like computers, fax machines and projectors;
• Good filing and secretarial skills;
• Proficient in Microsoft Word, Excel, and PowerPoint software;
• Ability to multi-task with a high level of accuracy and attention to detail;
• Excellent written and verbal English and Arabic skills;
• Strong communication and interpersonal skills; and
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.