Executive Secretary
نُشرت في :
13-02-2025
صاحب العمل نشط
1 وظيفة شاغرة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
شارك هذه الوظيفة
أرسل لي وظائف مشابهة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
الوصف الوظيفي
- Excellent knowledge of dealing with MS Office applications.
- Establishment of proper business correspondence memoranda reports and forms including those of confidential nature.
- Maintaining a filing system for diverse data memorandums and correspondence:
- Establishment of minutes of meetings and transcribes dictation from GM.
- Answering and channelling phone calls arranging and reminding appointments for GM.
- Receives and screens office callers and visitors schedules and sets up appointments.
- Receives opens sorts all incoming mail; dispatches outgoing mail.
- Sees to proper handling use and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and RGMs office.
- Performs duties common to all Department Heads and other duties as may be assigned.
- Administers the distribution filing and necessary information flow of the Duty Manager Reports.
- Establishes in coordination with the Hotel/General Manager the monthly planning of the Department Heads duties.
- Administers the gathering of necessary data in order to establish weekly attendance forecast for Department Heads; working days and days off for GMs overview.
- Does necessary corrections if needed and informs the GM on changes.
- Inhouse Guest Letter to be established on regular basis together with Rooms Division / F&B Manager.
- Diverse layouts which goes in front of the guest.
- Makes sure that all memos are channelled through GM office in order to check the copies to and to inform the necessary departments if not already made.
- Keeps trace for daily briefings followup and important information; to be prepared for the GM.
- Makes on a regular basis proposals to General Manager about new ideas internal problems etc.
- In absence of the General Manager establishes in form of short notes daily reports about major happenings in the hotel for GM information.
- Regarding the proper information flow executive secertary is familiar with the organisation chart of the hotel and the relevant flow of information.
- Is familiar with all related company Corp. Design (CD) matters (frames fonts logos etc).
- He/she is familiar with all related company documentation and especially with the relevant Operational Standards Manual for his/her field of responsibility.
- Other duties as assigned.
- Perform duties in a manner that respects Rixos Hotels which are Trust Relationship Entrepreneurship and Drive.
Qualifications :
- Minimum of 12 years of experience in a similar capacity.
- Strong organizational and administrative ability.
- Strong knowledge of Microsoft Office 365
Additional Information :
- ood communication and customer contact skills
- Service oriented with an eye for details
- Ability to work effectively and contribute in a team
- Selfmotivated and energetic
- Wellpresented and professionally groomed at all times
Remote Work :
No
Employment Type :
Fulltime
نوع التوظيف
دوام كامل
المهارات المطلوبة
الإبلاغ عن هذه الوظيفة
إخلاء المسؤولية: د.جوب هو مجرد منصة تربط بين الباحثين عن عمل وأصحاب العمل. ننصح المتقدمين بإجراء بحث مستقل خاص بهم في أوراق اعتماد صاحب العمل المحتمل.
نحن نحرص على ألا يتم طلب أي مدفوعات مالية من قبل عملائنا، وبالتالي فإننا ننصح بعدم مشاركة أي معلومات شخصية أو متعلقة بالحسابات المصرفية مع أي طرف ثالث. إذا كنت تشك في وقوع أي احتيال أو سوء تصرف، فيرجى التواصل معنا من خلال تعبئة النموذج الموجود على الصفحة اتصل بنا
