Project Manager - International Conference BLR WORLD

Job Title: Project Manager International Conference

Location: Riyadh Saudi Arabia

Contract Type: FixedTerm (Project Based)

Reports To: Chief Experience Officer

About BLR WORLD

BLR WORLD is an awardwinning talent consultancy for the culture entertainment and events sectors enabling organisations to plan staff train and operate unique permanent and temporary visitor experiences with the very best people.

Our core services are HR Consultancy Recruitment Training and Operations. We find brilliant people create high performing teams design environments and development programs to help them thrive then manage them seamlessly on the ground. The result Oneofakind experiences delivered by energised and enthusiastic teams exceeding the highest standards.

About the Role:

We are seeking an experienced Project Manager to oversee the planning production and execution of a Leading International Museum Conference scheduled to be held in June 2025. The ideal candidate must be fluent in Arabic and have 10 years of experience managing largescale conferences with a proven track record of delivering highprofile events in Saudi Arabia.

This role requires a seasoned professional who can manage all aspects of conference production from logistics and technical setup to speaker coordination sponsorship management and onsite operations. The Project Manager will play a critical role in ensuring the event is executed seamlessly meeting all operational financial and quality expectations.

Key Responsibilities:

1. Project Planning & Management

• Develop a comprehensive project plan covering all aspects of conference production logistics and execution.
• Define project timelines milestones and deliverables ensuring strict adherence to deadlines.
• Manage budgets contracts and resources optimizing efficiency while maintaining highquality standards.
• Lead coordination meetings with stakeholders vendors and internal teams to align on objectives.
• Ensure compliance with Saudi regulations including venue health & safety and event licensing requirements.

2. Conference Production & Execution

• Oversee the full production cycle including venue setup AV requirements exhibition spaces and speaker sessions.
• Work closely with logistics hospitality and protocol teams to manage flights accommodations and transport for VIPs speakers and delegates.
• Ensure the smooth operation of workshops panels and networking sessions providing an engaging attendee experience.
• Coordinate with the technical and creative teams for stage design branding and digital content integration.
• Implement crisis management and contingency plans to address any unexpected challenges.

3. Stakeholder & Vendor Management

• Serve as the main point of contact for government entities sponsors and key partners.
• Engage and manage local and international vendors ensuring timely and highquality service delivery.
• Collaborate with the authorities client and key cultural institutions to align event objectives.
• Work closely with sponsors and exhibitors ensuring brand activations and partnership agreements are fully executed.

4. Team Leadership & OnSite Operations

• Recruit onboard and manage a dedicated project team including coordinators and technical staff.
• Provide leadership during the preevent planning phase onsite execution and postevent debriefing.
• Lead daily operations briefings during the conference to ensure seamless coordination among teams.
• Monitor and evaluate KPIs related to attendee satisfaction logistical performance and overall event success.

Required Qualifications & Experience:

• Fluent Arabic speaker (written and spoken); proficiency in English is an advantage.
• Minimum of 10 years of experience in project management specifically in conference and event production.
• Proven experience working in Saudi Arabia with a deep understanding of local regulations business culture and event execution standards.
• Strong background in largescale event logistics technical production and stakeholder coordination.
• Expertise in budget management contract negotiations and supplier management.
• Experience in managing VIPs highprofile speakers and cultural delegations.
• Familiarity with event technologies registration systems and audience engagement tools.

• Excellent leadership problemsolving and communication skills.

Preferred Qualifications:

• PMP PRINCE2 or other project management certifications.

• Experience in governmentled cultural events exhibitions or museumrelated conferences.
• Previous collaboration with Saudi ministries cultural commissions or international organizations.