Conference Operations Coordinator 8 Months Contract
صاحب العمل نشط
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
شارك هذه الوظيفة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
الوصف الوظيفي
The Role:
You will play a vital role in supporting the conference team with logistics and speaker management for our educational sessions. This position is an excellent opportunity for someone looking to start their career in event management and production. The ideal candidate is highly organized detailoriented and passionate about creating impactful events.
Key Responsibilities:
Logistics Support:
- Responsible for planning and execution of conference logistics including venue setup audiovisual requirements catering and onsite coordination.
- Coordinate travel and accommodation arrangements for speakers VIPs conference partners and staff within the approved budget.
- Manage registration processes for VIPs Partners and Speakers including communications and onsite registration support.
Speakers Coordination:
- Support the Conference Producer in researching and identifying potential speakers for conference sessions workshops and panels.
- Assist in the invitation and confirmation process for speakers including drafting communication and maintaining contact lists.
- Collect and organize speaker bios headshots and presentation materials.
- Support speakers with their logistical needs including travel accommodation and technical requirements.
OnSite Event Management:
- Provide onsite support during conferences including speaker VIPs and partners assistance troubleshooting issues and ensuring smooth event execution.
- Coordinate with vendors venue staff and other stakeholders to ensure all event aspects run smoothly.
Administrative Support:
- Maintain accurate records and databases related to speakers attendees sponsors and vendors.
- Provide general administrative support to the conference team as needed.
Qualifications :
- Previous experience or internship in event planning conference production or a related role is a plus.
- Strong organizational and multitasking skills with a keen attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office (Word Excel PowerPoint).
- Ability to work independently and as part of a team in a fastpaced environment.
Additional Information :
We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Heres some of what you can expect when you join us. But dont just take our word for it see what our colleagues have to say at LifeAt.Informa.com
Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.
At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information.
See how Informa handles your personal data when you apply for a job here.
Remote Work :
No
Employment Type :
Fulltime
نوع التوظيف
دوام كامل
