Management Assistant

• Managing the agenda of the Managing Directors.
  
• Organizing meetings and regularly checking MDs calendar for any overlap meeting.
  
• Coordinating visitors programs with the respective stakeholders in and out of Tanzania.
  
• Scheduling appointments with external stakeholders.
  
• Receiving recording responding to and filing incoming and outgoing letters.
  
• Proofreading referencing and formatting outgoing letters before MD s signature.
  
• Following up on MDs on important tasks and deadlines such as compliance reports and meetings.
  
• Share yearly public holiday calendar with international management assistants and block them in the MD calendars.
  
• Providing visitors (international colleagues) schedule on a quarterly basis.
  
• Taking care of the (inter)national travel arrangements for the Board in collaboration with the Administration department in accordance with the travel policy.
  
• Confirming and updating MDs guest information through InTravel database.
  
• Supporting SSA activities in sharing travel programs for the breeding and commercial team in collaboration with the Administration department. Be involved in travel reports.
  
• Assisting in preparing (intern)national travel by making sure that all the necessary information and documentation is available for further handling by the Administration department.
  
• Supporting events concerning the Administration department like the (inter)national field days Sabasaba and Nanenane.
  

Requirements

• A completed secretarial training (Diploma) or a bachelor s degree of Public Administration or Communication.
  
• At least 7 years of relevant working experience
  
• Good command of the Swahili and English language both spoken and written.
  
• Good computer literacy (MS Office Excel PowerPoint)
  

• High ethical standards
  
• Capable of handling sensitive and confidential information
  
• Reliable honest and trustworthy
  
• Ability to work under pressure and meet deadlines.
  
• Excellent time management skills
  
• Strong attention to detail
  

How to Apply: