Assistant Vice President - IT Hardware and Software Procurement - Qatar National Bank

The incumbent will develop and implement category plans under the supervision of SVP Category Management with a focus on driving category performance and managing the end to end process for the procurement of strategic/critical goods & services maximization of value and commercial benefit with the aim of optimizing overall procurement performance across all categories. This includes (1) Delivering sustainable value to the business leading and developing category strategies and managing strategic RFPs (2) leading and developing category strategies (3) Develop key strategic supplier relationships which drive innovation (4) leading/supervising the endtoend procurement process for RFPs including complex strategic and highrisk projects.

Shareholder & Financial:

• Contribute to definition and implementation of KPIs for the assigned categories and analyse and drive performance for categories under management
• Promote cost consciousness and efficiency and enhance productivity to minimise cost avoid waste and optimise benefits for the bank which will be translated into the Category Strategies and performance plans.
• Demonstrate clear understanding of the important factors behind the banks financial & nonfinancial performance.

Customer (Internal & External):

• • Identify and prioritize key categories that align with/best serve QNB wider business objectives
  • Lead structuring and deployment of category management sourcing strategies for their respective categories of spend.
  • Support the SVP Category Management in conjunction with VP Supplier Relationship management as they develop strong vendor management from vendor market analysis to vendor administrative database maintenance and link with TPRM (Third Party Risk Management) on their respective categories.

• Support stakeholders with sourcing projects managing the Procurement process end to end
• Highlight and support aggregation opportunities for supplier and product/service rationalization
• Develop strong relationships with internal stakeholders (expense owners end users):
• Create connections with all key stakeholders and promote best in class category management practices by explaining the role and value of sourcing and category management based on industry standard and personal experience.
• Collect expectations and feedback from stakeholders and ensure corrective action is taken as and when required.
• Take responsibility and accountability for the assigned category of spend together with being a subject matter expert and role model.
• Form strong relationships and build trust with stakeholders to understand business needs and establish and strengthen category strategies.
• Provide end users with expert procurement advice relating to quality and availability of products and services prices timing of procurement in order to ensure that the end user requirements are met in accordance with corporate policies and commercial objectives.
• Keep abreast of market trends changes and developments and devise appropriate plans to capitalize on them.
• Combine market intelligence with a deep understanding of existing supplier arrangements and business requirements and monitor the evolving dynamics of the supply market and business needs to proactively review category plan as required.
• Be at the forefront of new emerging technologies and market dynamics and present the identified opportunities to relevant stakeholders in a clear and unambiguous manner.
• Maintain an overarching view on supplier performance market developments and company needs.
• Establish relationships with new suppliers to position QNB as a preferred customer.
• Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turnaround time.
• Build and maintain strong/effective relationships with related departments/units to achieve the Groups objectives.
• Provide timely/accurate data to external/internal Auditors Compliance Financial Control and Risk when required.

Internal (Processes Products Regulatory):

• • Support the development and agreement of the annual procurement plan with departmental heads through budget and spend analysis to understand past & ongoing spend and forecast budgetary requirements in commodity categories by working closely with Finance the different entities and internal team members.
  • Manage procurement risk for assigned category supply contracts and agreements and identify potential areas of risk plan and implement risk mitigation steps.

• Support scheduling & overseeing meetings related to Category & Sourcing strategy and supplier panel development (or renewal/update).
• Support the development and ongoing optimization of Category & Sourcing Management data methods and tools:
• Define data and information requirements for Sourcing Management (the spend cube the supplier base external intelligence etc.).
• Analyse spend data for QNB consumption trends and market data for product/service category trends to inform sourcing strategies
• Improve efficiency and value for QNB by motivating strategic suppliers to enhance and improve the efficiencies of their own supply chains. Develop and enforce the use of best practice methodologies tools and templates.
• Support the design of exit strategies for obsolete or unsuccessful products/services
• Support ongoing review and update of the Procurement best practice
• Reinforce high standards concerning performance and adherence to the Banks values and mission through comprehensively designed category strategies aligned with wider QNB business objectives.
• Continuous Improvement:
• Set examples by leading improvement initiatives through crossfunctional teams ensuring successes.
• Identify and encourage people to adopt practices better than the industry standard.
• Continuously encourage and recognise the importance of thinking outofthebox within the team.

Learning & Knowledge:

• Rampup from the start on the knowledge required to succeed in the role including but not limited to: procurement within Qatarspecific and region/GCCspecific context and procurement & overall firm information/context for QNB.
• Proactively identify areas for professional development of self and undertake development activities.
• Seek out opportunities to remain current with all developments in professional field.
• Support identification and development of opportunities and activities for sourcing staff and facilitate/coach them to improve their effectives and prepare them to assume greater responsibilities (i.e. sub category management and execution of sourcing strategies).

Legal Regulatory and Risk Framework Responsibilities:

• Comply with the defined Group Procurement Policies and Procedures.
• Comply with all applicable legal regulatory and internal compliance requirements including but not limited to Group Compliance Policies and Procedures (AML & CTF Sanctions Policy Data Protection Policy Fraud Control Policy Whistle Blowing Policy Conflict of Interest and Insider Dealing Policy).
• Understand and effectively perform your role under the Three Lines of Defence principle to identify measure monitor manage and report risks.
• Ensure systematic good outcomes for clients in accordance with Conduct Risk policy.
• Support the framework of RCSA KRI Incident reporting and remediation as appropriate in accordance with the Operational Risk Management requirements.
• Maintain appropriate knowledge to ensure full qualification to undertake the role.
• Complete all mandatory training provided by the Bank attain and maintain the required levels of competence.
• Attend mandatory (internal and external) seminars as instructed by the Bank.

Other:

• Ensure high standards of data protection and confidentiality to safeguard commercially sensitive information.
• Maintaining utmost confidentiality concerning customer and internal bank information obtained during the course of business and provide such information on a need to know basis only to Senior Management of QNB Audit and Compliance functions and relevant Regulators.
• Maintain high professional standards to uphold QNBs reputation and to strengthen its market leadership position.
• All other ad hoc duties/activities related to QNB that management might request from time to time.

• 
  University graduate (Bachelors / Master) preferably with a Major related field of study Masters preferred.
• CIPS Professional accreditation is preferable.
• At least 10 years of relevant experience in procurement and 5 years as a Category Manager
• Extensive knowledge of across all or most of QNBs biggest categories is required.
• Experience of working with and influencing senior stakeholders in business (both internal and external)
• Experience in Financial Services or and adjacent sector is a plus
• Strong understanding of contracts and legal terminology with significant experience and proven track record of delivering commercial category management within a demanding fast evolving environment.

• 
  Excellent oral and written communication skills (including report writing) in English.
• Good interpersonal and presentation skills.
• Understanding of the relevant laws regulations and practices.
• Ability to make decisions and follow through with initiatives.
• Personal integrity and selfmanagement.
• Planning organising and analytical ability.
• Results oriented.
• Customer Focused
• Curious & Creative
• Adaptability & Flexibility
• Problem Solving & Decision Making
• Negotiation skills
• Entrepreneurial and innovative spirit
• Ability to develop communicate & report on market intelligence data