Site Operations Manager - Tait

TAIT partners with artists brands IP holders and place makers to bring culturedefining neverbeforeseen experiences to life. With a legacy of innovation spanning over 45 years TAIT has grown from pioneering in rock n roll concert staging to setting the global standard for extraordinary live events and experiences through cuttingedge technology precision engineering and creative design. TAITs 20 global offices have developed iconic productions and experiences in over 30 countries all seven continents and even outer space for renowned performers theme parks exhibits and venues across the globe including partnerships with Taylor Swift Cirque Du Soleil Royal Opera House Nike NASA Bloomberg Google Beyonc and The Olympics

Job Outline: Site Operations Manager Venue

Site Operations Manager is responsible for the logistics and management of all elements related to the Venue as a permanent site including daily operations site planning and implementation team members and crew project scope completion direct management of suppliers and subcontractors. Will be responsible for monitoring and communicating project status coordinating schedules crew/staff calls tracking client deliverables and ensuring the ongoing success of the Venue operations. Position will be for a 1 year consultant role (contractor status)

Detailed Areas of Focus for the role (not exclusive and could increase or decrease):

• Site Venue construction (non creative) and ongoing maintenance such as: Rental cabins/containers permanent structures and capital expense projects site infrastructure items water connections power plans and distro hardware tools placement of fencing bike racks barricades interior walls layouts/jersey barrier placement lighting line painting mapping & mark out misc site builds and construction tenting and surveying. (a snapshot but not exhaustive list)
• Parking Lot & Offsite construction (non creative) such as: cable trenching cabins fencing/bike rack/barricades/tenting lighting lane marking gates car park barrier signage. (a snapshot but not exhaustive list)
• Site Operations such as moving or maintaining: cable ramps cable trenching cleaning cranes fuel golf carts gators trucks motor pool heavy equipment/production equipment keys/locks general local labor crews and plant drivers power and generators restrooms/water stations/water management signage install support skips street sweeper truck marshalling and deliveries. (a snapshot but not exhaustive list)
• Daily focus will be working within a Site Operations and Venues team to carry out assigned projects and duties across the site related to above areas including working closely with contractors to fulfill scopes regular checkins on progress and maintaining standards to completion.
• This role is heavily reliant on being in the field with handson ontheground support for supervision of scopes to be completed on time and within any budget parameters set
• Maintenance on the infrastructure (water waste power fiber internet) around the Venue and connections to permanent and semipermanent infrastructure.
• Regular reporting (through variety of verbal or written) to Venues team Leadership and client
• Ability to perform site inspections and site visits as required
• Management of contractors or suppliers including review of crew Induction Health & Safety standards working schedules welfare equipment/plant needs and frequent inspections of work
• Other duties as assigned

Responsibilities:

• Ability to work with Venue Facilities management and Project Leadership teams using the venue.
• Logistics and operational excellence to ensure Site and Venue related scopes are completed to set of standards
• Ability to work with heavy equipment and use/drive plant
• Understanding of Site Plans how to read and implement changes or executing plans
• Attend regular (weekly) Venue meetings across departments providing updates to scopes and other regular meetings as required or assigned.
• Write review and send RFPs to suppliers and review responses and quotations in detail before submitting for confirmation.
• Assist in problem solving and troubleshooting regarding Site Build & Ops when required or requested.
• Write reports and presentations to highlight achievements and in progress action on projects.

Supplier Management

• Prepare rental and purchase orders relevant to the department and lead selection of suppliers throughout the procurement process (including requests for quotes evaluation and submission of paperwork to finance)
• Provide timely follow ups to suppliers on status of quotations. As well as if a vendor isnt selected provide them with feedback and appropriate responses/notifications.
• Communicate with suppliers about event operations trucking labor and venue logistics.
• Provide necessary documentation to ensure timely payments for department specific suppliers & coordinate with the finance team about the project specific invoice submission process.
• Management and oversight of suppliers crews on site with regular and frequent observations of work to ensure compliance with expectations and completion of scope.

Typical Paperwork:

• Create or input of information to Workback / Milestone Schedules for scopes. Isolated schedules as needed.
• Understanding of budget and expense tracking
• Submitting of receipts for expenditures
• Maintain Operations Matrix including suppliers equipment assets keys etc.
• Develop robust operating manuals with the Venue teams on structures or infrastructure

• Supplier Tracking
• Staffing plans
• Quality assurance documents
• Site Plans & Event Production Plans
• Incident Reports
• Agendas and Presentations

Qualifications and Skillsets:

• Bachelors degree in business event management/production health and safety related fields or similar. Further Professional degree or certifications highly considered.
• TUV (or equivalent) license to drive plant and work with heavy machinery
• Evaluate approaches and discover efficiencies
• Strategize meet and devise plans with Venue team Site Operations team and Leadership team
• Strong project management and budget experience
• Ensure legal and contractual documents are correct
• Guarantee communication paths are frequent and open
• Enforce policies & procedures
• Ensure that all work conforms to preestablished specifications & standards.
• Take initiative multitask and work positively in a fastpaced environment; ability to remain flexible with changing plans
• Work with discretion diplomacy confidentiality and tact in highpressure settings
• Demonstrate a sense of urgency & act responsively
• Supremely organized detailoriented and thorough
• Minimum of five years of experience in Site Build & Ops similar roles at the international level of mass gathering events.
• Works well with others and a team player that others want to be around; builds community
• Speaks articulately with authority and expertise; but has welcoming and inviting characteristics
• Ability to understand confidential information and know how to appropriately action

NOTE: Changes in scope or project terms may alter the job outline above.

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran or any other protected characteristic as outlined by international national state or local laws.