Associate - Administration Bahraini National - Chalhoub Group

INSPIRE EXHILARATE DELIGHT

For over six decades Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group in its endeavour to excel as a hybrid retailer has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury beauty fashion and art de vivre categories. More recently the Group expanded its expertise into new categories of luxury watches jewellery and eyewear.

Every step at Chalhoub Group is taken with the customer at heart. Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750 experiential retail stores online and through mobile apps each touch point leads to delighting the customer.

Today Chalhoub Group stands for 14000 skilled and talented professionals across seven countries whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work.

To keep the innovation journey going the Group has set up The Greenhouse which is not just an innovation hub but also an incubator space and accelerator for startups and small businesses in the region and internationally. This is just one of the several initiatives taken by the Group to reinvent itself catalysed by forward thinking and futureproofing. The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people partners and the planet and by being a member of the United Nations Global Compact Community and signatory of the Womens Empowerment Principles.

What youll be doing

• Manage areas such as stockrooms or corporate libraries
• Assist in confidential correspondence reports and other complex documents
• Review incoming calls and memos submissions and reports and forward them to the proper parties
• Maintain the filing system of master archives
• Assist the Administrative Officers and Manager in various projects
• Provide support to project leaders and teams
• Conduct research and prepare statistical reports documents and presentations
• Ensure the periodic replenishment of all stationary and groceries
• Ensure proper tracking of requisitions contracts and orders
• Participate in relevant projects and community activities as and when needed
• Coordinate travel schedules including hotel booking flight bookings and visa arrangements for staff and visitors
• Manage the entire process from organizing airline hotel and visa requirements where ever applicable to assembling documentation for the Accounting Department
• Assist clients in preparing required documents and forms for travel such as visas
• Study maps directories routes and rate tables to determine travel route and cost and availability of reservations and accommodations
• Calculate estimated travel costs and provides suggestions for the most economical travel
• Work in close coordination for airline booking with the implant travel agents from the contracted agency
• Suggest and plan itinerary for travel and accommodations for business travellers using knowledge of routes types of carriers and regulations etc.
• Contact hotel resort and travel operators by email fax or telephone to obtain rates and other related information to ensure updated information is kept for easy access
• Source quotations and book seminars/ conferences

What youll need to succeed

• Strong Arabic and English communication skills
• Minimum one year experience in office administration
• Basic knowledge of Microsoft software

What we can offer you

With us you will turn your aspirations into reality. We will help shape your journey through enriching experiences learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary every day.

We recognise the value that you bring and we strive to provide a competitive benefits package which includes health care child education contribution remote and flexible working policies as well as exclusive employee discounts.

We Invite All Applicants to Apply

It Takes Diversity Of Thought Culture Background Differing Abilities and Perspectives to truly Inspire Exhilarate and Delight our customers. At Chalhoub Group we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender age race religion national origin or disability status.