Accounts Coordinator - IBIS

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  Responsible for all hotel purchases at the most economical and best quality as per ACCOR standards.
• Act effectively on Executive Chefs Daily Market List.
• Work closely with the Executive Chef and Cost Controller to establish good purchase specification.
• Report to the supplier immediately for any wrong delivery and return the goods at suppliers expense.
• Suggest means and ways of reducing costs without effecting the quality and standard of the hotel.
• Liaise with the Human Resources Department for associate ticketing.
• Work closely with the Head Chef F&B Cost Controller Receiver and Storekeeper to enable smooth receiving of items ordered.
• Liaise with Department Heads for proper control of Direct Purchases.
• Maintain good relations with suppliers in order to understand the market better.
• Assist other departments with all purchaserelated queries.
• Do all purchases for the hotel at the best possible price and quality as per ACCOR standards.
• Take full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.
• Prepare L/C for goods imported directly.
• Make cheque requisition to the Accounting for Advance Payments.
• Make insurance claims for goods damaged or received short.
• Ensure that better prices are obtained.
• Suggest means and ways of reducing costs without effecting the quality and standard of the hotel.
• Operate all equipment as per the operating guidelines.
• Obtain minimum of three quotations from the suppliers as per the hotel policy.

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  Ensures that the workplace remains clean and tidy and safety of consumable goods by always respecting HACCP regulations
• Respects the instructions and safety guidelines for the equipment used
• Respect the hotels commitment to the Environment Charter (saving energy recycling sorting waste etc)
• Ensures that health hygiene and safety regulations are complied with and applied in the departments in compliance with HACCP standards and procedures
• Conduct Market Survey at regular intervals to keep pace with the latest trends in the market.
• Make regular Market Survey for new suppliers and new products.
• Be aware of any activities/events operating within the hotel in order to promote and maximize sales.
• Update the vendors list on current basis.

Supply complete information to the General Manager/Financial Controller on current market trend.

Maintain a file on Open Purchase Orders for followup and reconcile with Receivers file on Open Purchase Orders for any discrepancies.

• Attend the departmental communication meetings and training sessions and to operate in line with the instructions received.
• Advise the Management of market trend changes.
• Adhere to the hotel rules at all times.
• Perform related duties as assigned.