Personal Assistant / Administrator
We are seeking a highly organized and proactive individual to join our client a dynamic and growing property project management company as a Personal Assistant. This is a fantastic opportunity to work closely with the companys director and play a key role in the smooth operation of the business. As a PA you will be instrumental in ensuring effective communication maintaining organized schedules and supporting the team with various administrative and projectrelated tasks.
Key responsibilities:
- Effective email management: Respond to and initiate emails on directors behalf by way of dictation short hand and basic understanding of the contents therein. File documentation received by email into relevant systems.
- Proactive diary management: Identify and understand priorities to effectively maintain and update diaries as appropriate.
- Coordinate and assist with meetings: coordinate timing with relevant parties prepare appropriate packs materials agendas minute taking.
- Project Management Assistance: Proactively update the project tracking software folders and invoice trackers based on incoming emails. Undertake ad hoc R&D as required.
- Manage office supplies and general office admin including invoicing and basic bookkeeping.
- Undertake adhoc tasks as required be a proactive source of help to the team and keep activity on track carrying out all tasks as required.
Skills Required:
- Have several years experience as a 1to1 Admin / PA
- Have excellent attention to detail
- Be confident and professional at all times
- Have excellent communication skills with the ability to interact at all levels
- Possess strong organisational prioritising and deadline management skills
- Be able to remain proactive and flexible at all times
- Be willing to respond to occasional out of hours requests
- Anticipate and identify potential operational problems and provide solutions
- Be diplomatic with good judgement
- Be motivated and proactive with a cando approach
- Be calm and efficient under pressure and able to work in fast paced high performing environment.
- Have advanced Microsoft Office skills and generally tech savvy
- Some accounting knowledge is a plus.
What were offering:
- 32k 36k bonuses
- Generous holiday allowance
- Pleasant office environment
- Longterm opportunity with the potential for continuous development
- Early finish on Fridays.
Remote Work :
No