Front Office Assistant

About Us:

At Zoom Vibe Co we're not just a videography company; we're your visual storytellers your memorymakers and your partners in capturing life's most precious moments. With a passion for creativity and an eye for detail our team of skilled videographers is on a mission to turn your events into cinematic experiences that you'll cherish forever.

We are seeking a friendly and organized Front Office Assistant to join our team. As the first point of contact for clients visitors and employees you will play a vital role in providing exceptional customer service and creating a positive impression of our company. In this dynamic and fastpaced role you will manage a variety of front office tasks and support functions to ensure the smooth operation of our office environment..

Responsibilities

• Welcome and greet visitors in a warm and professional manner
• Answer incoming phone calls and transfer them to the correct person or department
• Provide general administrative support such as filing faxing and scanning documents
• Manage incoming and outgoing mail including sorting and distributing mail and packages
• Maintain office supplies and ensure they are stocked at all times
• Schedule appointments and meetings and send out reminders to attendees

Qualifications:

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Proven experience in a similar role preferably in a professional office environment.
• Excellent communication and interpersonal skills with a friendly and professional demeanor.
• Strong organizational and multitasking abilities with the ability to prioritize tasks and manage time effectively.
• Proficiency in Microsoft Office Suite (Word Excel Outlook) and basic office equipment.
• Attention to detail and accuracy in performing tasks and handling confidential information.
• Ability to work independently with minimal supervision and as part of a collaborative team.

Benefits:

• Competitive salary
• Opportunities for professional development
• Inclusive and creative work environment
• Contribution to exciting and diverse video projects

If you are passionate about videography organized and eager to contribute to the success of our video productions we invite you to apply for the position of Receptionist. Join us in creating captivating and visually stunning content!