Executive Secretary

• Organizing and scheduling appointments and meetings.
  
• Preparing and arranging meeting rooms distributing agendas and necessary documents.
  
• Greeting and directing visitors and clients.
  
• Handling phone calls and emails redirecting them as necessary.
  
• Drafting and sending official letters and correspondence.
  
• Communicating with suppliers and clients as required.
  
• Preparing reports presentations and other documents.
  
• Organizing and maintaining files and records for easy accessibility.
  
• Monitoring tasks and projects ensuring timely completion.
  
• Coordinating between different departments for effective communication.
  
• Assisting in invoicing and financial documents preparation.
  
• Tracking expenses and ensuring financial records are up to date.
  
• Conducting preliminary research and compiling necessary information for senior management.
  
• Analyzing data and information providing recommendations based on findings.
  
• Coordinating with the IT team to ensure efficient operation of systems and devices.
  
• Providing initial support for technical issues employees may encounter.
  
• Arranging travel and transportation for senior management.
  
• Supervising accommodation arrangements and ensuring all logistical needs are met.
  

Requirements

• Proven experience as an executive secretary or similar administrative role.
  
• Proficiency in MS Office programs and office management software.
  
• Excellent organizational and time management skills.
  
• Strong written and verbal communication skills.
  
• Ability to multitask and prioritize effectively.
  
• Attention to detail and problemsolving skills.
  
• Bachelors degree in Business Administration or related field preferred.
  
• Strong written and verbal communication skills in English.
  

Benefits

• Competitive salary and benefits package.
  
• Opportunities for growth and professional development.
  
• Collaborative and supportive work environment.