Project Support Administrator

Job Title: Project Support Administrator
Duration: Initially 3 months, with potential to extend up to 6 months.
Location: Stoke-On-Trent
Salary: 23,400.00 per annum, pro rata.

Are you a highly organised and proactive individual with a knack for administration and project support? Do you excel in a fast-paced environment where attention to detail and excellent communication skills are paramount? If so, we have an exciting opportunity for you to join our clients team as a Project Support Administrator.

About the Role:

As a Project Support Administrator, you will play a crucial role in ensuring the smooth operation of the Project Management Office (PMO) and change delivery team. Your responsibilities will include:

• Responding promptly to emails sent to the central PMO mailboxes.
• Maintaining a tracker to record new change requests, purchase orders, invoices, and in-flight project statuses.
• Constantly tracking the progress of projects, change requests, and purchase orders.
• Scheduling meetings in Outlook calendars and creating meeting agendas.
• Capturing and typing accurate meeting minutes and actions.
• Creating and maintaining filing systems in SharePoint to ensure all project documents are stored efficiently.
• Issuing reminders to team members and colleagues to ensure key tasks, such as timesheet submissions and project reporting, are completed on time.
• Providing administrative support to large projects and programs to ensure smooth operations and recorded governance activity.

Essential Knowledge, Experience, and Skills:

• Excellent organisational skills with a confident approach to prioritising activities based on risk, time sensitivities, and importance.
• In-depth knowledge of MS Excel, including designing databases and manipulating data using pivot tables and formulae.
• Proficiency in MS Outlook, Word, Excel, and PowerPoint.
• Keen attention to detail and a desire to provide high-quality outputs in line with company branding guidelines.
• Calm, approachable, and able to develop good relationships with team members and stakeholders.
• Strong team working skills and the ability to support colleagues when needed.
• Ability to work under pressure within time frames and view challenges positively.

Desirable Knowledge, Experience, and Skills:

• Exposure to or previous experience of working within a project environment would be helpful but is not essential.

Education and Qualifications:

• GCSE Grade C in Maths and English or equivalent.

About the organisation:

Our client is a leading organisation in the utility services sector, committed to providing exceptional service and innovative solutions to its customers. Its dynamic and collaborative work environment fosters growth and development, allowing team members to thrive and make a meaningful impact. The organisation believes in the power of teamwork and strives to create a supportive and inclusive workplace where everyone's contributions are valued.

Additional:

• Competitive salary and potential for contract extension.
• Potential opportunity for the position to become hybrid following initial training.
• Opportunity to work within a dedicated and supportive team.
• Engage in meaningful work that supports the successful delivery of key projects.
• Gain valuable experience in project management and administration.