Executive Secretary - Al Khobar Saudi Arabia
نُشرت في :
06-06-2024
صاحب العمل نشط
1 وظيفة شاغرة
هذا المنشور غير متاح الآن! ربما يكون قد تم شغل الوظيفة.
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
شارك هذه الوظيفة
أرسل لي وظائف مشابهة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
الوصف الوظيفي
The Executive Secretary to the Managing Director holds a crucial position in the company serving as the primary conduit for efficient communication and coordination within the organization. Reporting directly to the Managing Director this role supports the executive in managing administrative responsibilities streamlining executive workflows and fostering effective information exchange within a multifaceted company operating in both the HORECA (Hotel Restaurant and Catering) and Real Estate Development industries.
1.
Executive Support:
Act as the primary point of contact between the Managing Director and internal/external stakeholders.
Manage the Managing Directors calendar appointments and prioritize meetings.
Prepare and distribute meeting agendas presentations and reports.
2.
Communication Hub:
Ensure efficient communication flow within the organization linking both HORECA and Real Estate Development sectors.
Handle correspondence including emails letters and phone calls.
Coordinate communication between the Managing Director and department heads.
3.
Information Management:
Maintain confidential records and documents exercising discretion and confidentiality.
Conduct research compile data and prepare reports as requested by the Managing Director.
4.
Travel and Event Coordination:
Arrange and coordinate the Managing Directors travel plans including itineraries accommodations and transportation.
Assist in organizing company events and meetings both internally and externally.
5.
Documentation and Filing:
Manage and organize documents contracts and agreements related to both business lines.
Ensure accurate filing and retrieval of important records.
6.
Interdepartmental Liaison:
Foster positive working relationships with teams in the HORECA and Real Estate Development sectors.
Facilitate crossfunctional collaboration and information sharing.
Requirements
Qualifications and Experience:
Bachelor s degree in business administration management or a related field.
Proven experience (58 years) as an executive secretary.
Job Specific Skills:
Scheduling Proficiency: Expertise in calendar management and appointment scheduling.
Effective Communication: Strong written and verbal communication skills.
Organizational Agility: Exceptional organizational skills to manage diverse administrative tasks.
TechSavviness: Proficiency in office software and communication tools.
Discretion and Confidentiality: Ability to handle sensitive information with discretion.
ProblemSolving Acumen: Capacity to resolve logistical and administrative challenges.
Time Management: Excellent time management and prioritization skills.
Adaptability: Flexibility to thrive in a dynamic work environment.
Interpersonal Skills: Strong interpersonal skills for interacting with internal and external stakeholders.
Attention to Detail: Keen attention to detail especially in scheduling and coordination tasks.
Qualifications and Experience: Bachelor s degree in business administration, management or a related field. Proven experience (5-8 years) as an executive secretary. Job Specific Skills: Scheduling Proficiency: Expertise in calendar management and appointment scheduling. Effective Communication: Strong written and verbal communication skills. Organizational Agility: Exceptional organizational skills to manage diverse administrative tasks. Tech-Savviness: Proficiency in office software and communication tools. Discretion and Confidentiality: Ability to handle sensitive information with discretion. Problem-Solving Acumen: Capacity to resolve logistical and administrative challenges. Time Management: Excellent time management and prioritization skills. Adaptability: Flexibility to thrive in a dynamic work environment. Interpersonal Skills: Strong interpersonal skills for interacting with internal and external stakeholders. Attention to Detail: Keen attention to detail, especially in scheduling and coordination tasks.
نوع التوظيف
دوام كامل
المهارات المطلوبة
الإبلاغ عن هذه الوظيفة
إخلاء المسؤولية: د.جوب هو مجرد منصة تربط بين الباحثين عن عمل وأصحاب العمل. ننصح المتقدمين بإجراء بحث مستقل خاص بهم في أوراق اعتماد صاحب العمل المحتمل.
نحن نحرص على ألا يتم طلب أي مدفوعات مالية من قبل عملائنا، وبالتالي فإننا ننصح بعدم مشاركة أي معلومات شخصية أو متعلقة بالحسابات المصرفية مع أي طرف ثالث. إذا كنت تشك في وقوع أي احتيال أو سوء تصرف، فيرجى التواصل معنا من خلال تعبئة النموذج الموجود على الصفحة اتصل بنا
