Account And Payroll Manager

Job Title: Accounts and Payroll Manager
Location: Remote (PST Timezone)

Work Schedule: Monday Friday 8 AM to 4 PM PST

Job Description:

As an Account and Payroll Manager you will play a crucial role in managing our financial operations and supporting broader business activities. This position is perfect for someone who thrives in a varied role enjoys problemsolving and is keen to grow beyond traditional finance and payroll tasks into more diverse operational functions.

Initial Responsibilities:

• Bookkeeping:
  • Manage accounts payable including entering data initiating ACHs creating invoices and reconciling payments.
  • Maintain and organize W9 information and approve vendor payment requests.
  • Monitor outstanding customer invoices and coordinate collection efforts.
• Payroll:
  • Calculate piecerate wages and contractor payments based on service tickets.
  • Administer payroll processes including verification and entry into QuickBooks.
  • Manage and reconcile timesheets ensuring accuracy and compliance.
• Insurance:
  • Keep records of Certificates of Insurance (COIs) and provide them along with W9s upon request.

Target Additional Responsibilities:

• Customer Service:
  • Manage and distribute customer resources provide basic support and handle overflow calls as needed.
  • Prepare quotes for partsonly orders.
• Sales/Marketing Support:
  • Monitor payment and contract statuses for new projects and maintain CRM accuracy.
  • Produce marketing materials and reports using Airtable and other data platforms.

Qualifications:

• Proficient in QuickBooks Desktop and Excel (specifically in data analysis and reporting).
• Demonstrated ability to organize multitask and meet deadlines.
• Excellent communication skills and a proactive approach to problemsolving.

NicetoHaves:

• Experience with Airtable and Notion for project management and documentation.
• A keen interest in expanding into roles that support business operations beyond accounting and payroll.

Remote Work :

No