Personal Assistant- Secretary

A licensed investment firm provides specialist advice to the High Net Wealth International investors around the world.

The role would involve supporting the daily companys operation and its clients. You will be an important part of the management administration within the administrative function specialising in back office and management support.

Tasks

• Inputting data and keeping the companys CRM up to date
• Providing administrative support to the management which includes preparing financial planning reports suitability reports
• Dealing with clients enquiries
• Plan meetings and take detailed minutes of the Investment Committees
• Processing new business applications
• Liaising with different financial institutions and partners of the company
• Other administrative tasks that may be required. More complex tasks may be given as ability to perform them increases
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage phone calls and correspondence (email letters packages etc.)Submit timely reports and prepare presentations/proposals as assigned

Requirements

• Knowledge of appropriate software including: Microsoft Word Excel and Outlook Microsoft PowerPoint and Adobe Acrobat
• Excellent command of English language any other additional such as Italian French or Russian will be considered an asset
• Strong communication and interpersonal skills
• Excellent problemsolving abilities
• Adaptability and a willingness to learn and grow
• Organization skills
• Attention to details
• Previous working experience is not mandatory but may be considered an asset

Benefits

• Competitive salary and benefits package
• Relocation package and assistance to move to Malta for eligible candidates
• Opportunities for career advancement and professional development
• A chance to be part of a dynamic and growing company

Role is fulltime and office based in Valletta Malta.

All applications will be treated in the strictest confidence. Personal data provided by a candidate will be processed by the Company for the purposes of its recruitment process.