Studio Manager for Lighting Design Office

We are an internationally operating architectural lighting design consultancy with offices in Australia and Germany. We are seeking a dedicated Studio Manager to join our dynamic team and lead our administrative operations in Berlin. This position is offered ona parttime base (2530 hours per week).

Tasks

Role Overview:

You bring several years of work experience in an administrative management role in either architecture or a related field. As studio manager you guide all administrative processes of the studio with its small staff and enable the team to focus on creative production by ensuring the smooth running of the office. We value proactive organized individuals who are willing to cultivate a positive and inclusive work culture. An interest in design management is a plus and fluency in both English and German language is a must for this position. You are required to hold a valid work visa for Germany.

Requirements

Key Responsibilities

Manage office administration including contracting service providers procurement of office supplies and coordination of maintenance.
Handle HR administration tasks such as contractual and immigration matters; organizations and administration of CPD activities.
Take on some financial management tasks: preparatory bookkeeping invoice & salary payments office expenses management.
Support the Design Team Leader in supervising and guiding team members coordinating activities with and for the team fostering effective communication and collaboration.
Coordinate travel bookings and VISA arrangements as needed.
Basic IT coordination: network hardware software coordination of external IT service providers

Personal Profile

Demonstrated experience as a head of office or studio manager preferably in architecture or a related field.
Organised well structured selfmotivated and proactive.
Possess a positive and diplomatic demeanour.
Able to work independently while reporting to the finance manager abroad.

Requirements
Fluency in both English and German language is a must for this position.
You hold a valid work visa for Germany.
An interest in design management is a plus.

Benefits

Work environment

A pioneering lighting design studio with international headquarter and global reach.
We are a multinational diverse and friendly team.
Attractive workplace in the heart of Berlin.

Please send your application to Matilde including a letter of motivation (1 page including an indication of expected salary and first possible available date) and your CV. We look forward to hearing from you.