Jr Admin Executive

This position involves a substantial management role to support the company as it continues to grow its employee base and geographical footprint. The position to take care of the facility operations at BOT VFX is located in CJB which currently. The scope of responsibilities includes the entire life cycle of facility management operations. The Establishing Standard Operating Procedures (SOPs) for facility management to ensure the quality of daytoday facility operations.

POSITION RESPONSIBILITY
Manage existing facility operations. This includes ensuring Building Team Coordination for parking bills repair & maintenance.
Facility Service TAT (measurements with performance targets). Ticket to be closed within the TAT.
Facility Management Daily Floor Walk Audit Building team coordination for parking repair & maintenance Event & Client visit coordination and Coordination for Logistics
Vendor Management Coordination for Invoice submission Vendor agreement Attendance Reports & Audit documents
Support Functions Coordination with IT HR & Finance team for need basis.
Procurement Management Procurement Negotiation Quotation Purchase Invoice submission & Payment Status
Event Management Event celebrations coordination for purchase & Training & Meeting arrangements.
Support Function Support for Recruitment Training coordination Institute Connect Induction for new joinees and talent engagement activities
Petty Cash Handling monthly petty cash for office needs and bill submission with a proper tracker.
Asset Management Non IT asset maintenance Managing official mobile connections and others.
Data Management Tracker for Materials Food Snacks First Air Petty Cash Security registers..
Initiative & Idea Process Innovation Simplification and new Ideas generation for the organization growth & employee satisfaction.
Food & Beverages Food & Snacks to be organized for employees
. Travel & Accommodation Travel and Accommodation Coordination & Booking as per the request
Material Management Event materials Stationery & others

REQUIRED EXPERIENCE & SKILLS
1 years of experience related to facility management is highly preferred.
Good and effective communicator with an ability to manage the facility. Effective and professional written and verbal skills.
Technically adept at using productivity tools like Google Sheets Excel project management software.