Business Support Specialist

Are you a proactive individual with a flair for administrative tasks and a thirst for stepping into the medical technology world If so we invite you to embark on a thrilling career journey with us at Olympus where you will have plenty of chance to collaborate closely with international colleagues and healthcare professionals (HCPs). Our dedication to cuttingedge technology coupled with our unwavering commitment to regulatory compliance and patientcentric focus distinguishes us in the dynamic healthcare landscape.

Who are we looking for

We are seeking a proactive teamplayer prepared to assume the pivotal role of Business Support Specialist in our office in Hoofddorp. This multifaceted position requires high proficiency in administrative tasks finesse in event coordination and active participation in exciting projects within quality and regulatory affairs. As a key member of our Olympus EMEA team operating in the North region (encompassing the Netherlands Nordics and Baltics) you will play a critical role in fostering operational excellence within our organization. If you are passionate about customer interaction and thrive on a diverse range of tasks then we encourage you to read further.

Meet the team

In your role youll focus on the Dutch organization while being part of an international team covering Olympus North region (Netherlands Nordics Baltics). As a member of the Business Support Team youll collaborate with colleagues from Northern Europe discussing challenges priorities or just having virtual coffee chats. Locally youll team up with another Business Support Specialist working closely on significant projects. Given the broad scope of your tasks across all functions in our Dutch subsidiary youll interact with various teams building a network of local colleagues. This offers opportunities to meet during product information sessions or inspiration days

Tasks

• HCP/O event support for commercial business. Medical Affair Portal (MAP) key user and coordinator. Handle contract workflow and government HCP/Ointeraction reporting requirements
• Support in organizing local meetings trainings events audits etc. incl support with booking event venues travel arrangements booking of hotel rooms and flights for customers and external guests
• Local quality & regulatory assistance: Coordinate Field Safety Corrective Actions arrange for QM/RArelated trainings Maintain QM/RA related documents support in organizing local audits etc.
• Local central point of contact for archiving nonsales contract in Contract Management (OBSE). Assist in endtoend handling of contract flow
• Facility management & local administration: Receive and distribute emails taking care of office facilities office supplies and materials
• Responsible for anniversary and recognition arrangements
• Ad hoc secretary functions for local management
• Additional potential tasks assigned by management or MarCom

Requirements

• 2 years of experience in administrative or support roles with a preference of a customerfacing background
• Demonstrates strong verbal and written communication skills in Dutch and English
• Experienced in effectively navigating and utilizing the Microsoft Office Package
• Proficient in utilizing technology with a strong grasp of various software tools and applications.
• Exceptional interpersonal skills proficient in cultivating and sustaining productive relationships within customer and team environments
• Takes initiative and anticipates needs contributing to a proactive and dynamic work environment
• Possess keen attention to detail for precise task execution We encourage you to apply even if you dont tick all the boxes.

Benefits

• Competitive base salary yearly bonus
• Pension health insurance
• 28 holiday days per year
• Laptop phone and home internet contribution
• Comprehensive onboarding tailored to your specific role and aligned with Olympus standards
• Fitness membership discount
• Lunch discount and daily coffee and other beverages

Were actively reviewing applications and encourage you to apply if this opportunity fits your career goals. Our talent team will assess your submission and get back to you about next steps.

About Olympus Corporate

The Corporate Division is responsible for centralized functions that include Finance and Controlling HR IT Quality Management and Supply Chain Management. It provides essential services and support to all business divisions. Moreover it is an important project initiator and leader within the international network.