Executive Assistant

This is a remote position.

• Support CEO in the performance of their duties
  
• Provide comprehensive administrative support to the executive team managing calendars scheduling appointments and coordinating meetings.
  
• Prepare and organise materials for presentations and meetings ensuring accuracy and professionalism.
  
• Act as a liaison between executives and internal/external stakeholders demonstrating strong communication skills.
  
• Remind the CEO of meetings or deadlines
  
• Responsible in generating and analysing reports identifying and addressing discrepancies
  
• Provide support in OLS administrative tasks
  

• Assist in planning and coordinating various events including team meetings client presentations and corporate functions.
  
• Collaborate with the Big Lifers team to support event planning and execution handling logistics such as venue selection catering and accommodations.
  
• Manage event budgets track expenses and ensure costeffectiveness in event planning.
  

• Conduct research to identify potential speakers for events and conferences ensuring alignment with the companys objectives and values.
  
• Coordinate with speakers confirming availability arranging travel details and providing necessary event information.
  
• Assist in developing content and materials for events working closely with the marketing team to promote speaker participation.
  

• Support administrative tasks for the team including data entry document preparation and maintaining organized records.
  
• Collaborate with team members to streamline administrative processes and enhance efficiency.
  

• Maintain effective communication channels with internal and external stakeholders fostering positive relationships.
  
• Handle inquiries and requests with professionalism and a customercentric approach
  

Requirements

• At least 4 years experience in executive assistant or in a similar administrative role
  
• Proficiency in office software and productivity tools.
  
• Ability to work independently and collaboratively in a fastpaced environment.
  
• Basic canva skills will be a must and familiarity with Google workspace
  

• Intermediate MS Excel and MS Word Certification
  
• Strong organizational and multitasking skills with meticulous attention to detail.
  
• Excellent written and verbal communication skills.
  
• Prior experience in event coordination and support is a plus.
  

Benefits

• Work from Home Allowance
  
• HMO for you AND a dependent from Day 1
  
• 20 Days Annual Leave and 5 Days Sick Leave
  
• Government Statutory Benefits
  
• 13th Month Pay
  
• Computer Equipment
  
• Opportunities for growth
  
• And of course a competitive salary