Payroll and Benefits Administrator

Position: Payroll and Benefits Administrator

Location: Mississauga Ontario PartTime

Department: Human Resources

Job Type: Permanent PartTime

Reports To: VP of HR and Operations

Hours: work to be done to approximately 20 hours per week minimum.

Pay Rate: $30$35/hr

Company Profile:

Our client one of the worlds largest bearing producers. With Sales offices and Manufacturing plants throughout the world It is a leading bearing supplier to both the industrial and automotive markets.

Job Summary:

Responsible for ensuring the accuracy of employee timecards and for submitting adjustments for two biweekly payrolls for salary and hourly employees; for pension and benefit plan administration; for submitting Pension contributions to Plan Provider and Union Dues Information to Local Union Office; for running additional payroll reports as needed and for providing information to government offices.

Working Conditions:

Hours of work: 4 hours per day (Monday to Friday)

Much of the role will be spent in a general office environment.

Occasional visits may be required to the Manufacturing facility were safety

shoes protective eyewear and hearing protection will be required

Working collaboratively in a team environment with internal customers and

stakeholders are a must.

Duties & Responsibilities:

Payroll

Submit timecards and required adjustments to ADP so that two biweekly payrolls (including a combination of 250 unionized hourly contract salaried employees across Canada and Japanese expats) is processed according to time deadline.

Verification of timecard accuracy and correct payroll inputs (hours overtime

premiums leaves of absence STD vacation retro pay bereavement bonus

payments etc.)

Ensure timecard approvals prior to payroll submission

Verify correct employee set up on ADP

Ensure all payroll deductions are correct (statutory deductions garnishments

family support benefits pension union dues etc.).

Process employee rate adjustments and wage progressions.

Prepare any required records of employment.

Assist employees with payroll related inquiries resolve discrepancies as

necessary.

Set up new labor codes as required in ADP.

Prepare remittances for WSIB Union dues Union billings

Perform ADP payroll orientation for new employees.

Provide ADP WFN training to Managers and Supervisors.

Prepare required internal reports for Management such as but not limited to

overtime and vacation

Reconciliation of Employee Vacation Accruals

Manage Employee Vacation Top Up Process

Assist with preparation of annual Vacation Entitlement Document for unionized

employees

Determine Japanese Expats pay calculations (net to gross).

Complete CPP/EI discrepancy check in October to determine if any amounts

owing from Employee

Prepare T2200s for applicable employees

Assist ADP with Year End reconciliation process

Liaison with ADP to troubleshoot payroll system problems.

Participate in Internal and External Audits.

Ensure payroll calendar is prepared and updated in ADP system

Ensure the Holiday Scheduled is updated in ADP system

Ensure wage schedule in ADP is updated annually for unionized positions

Updating of required provincial employee and employer premiums in ADP (i.e.

WSIB WCB EHT CPP EI etc.)

Download all processed payroll reports to NTN database after each pay

Tracking of taxable benefits amounts for employees

Work with Finance department to ensure proper tracking of car allowances and

vehicle taxable benefits for applicable employees

Maintain accurate payroll records (electronic or paper)

Group Insurance Benefits

Administration of the Group Benefit Plans including enrollments terminations

claims inquiries premium statements ADP reconciliation against premium

statements.

Input employee rate changes for Benefits coverage

Update benefit coverage for qualified overaged dependents.

Management of the Health Care Spending Account

Manage the group benefits contract renewal process under the guidance of the

VP of HR and Operations

Other administrative requirements or reports as necessary

Pension / RRSP / TFSA

Enrolment of eligible employees into appropriate Plans

Remit employer and employee pension contributions to Plan Provider.

Remit employee RRSP and TFSA contributions to Plan Provider.

Complete required reports and perform required reconciliations i.e. Form 7

Report and Pension Summary Report

Terminate members from Pension Plan at end of employment

Other administrative requirements or reports as necessary

Other

Adhere to all Company policies and procedures including safety policies and

procedures; always demonstrate safe work practices.

Develop and maintain systems and procedures to improve the accuracy

efficiency and delivery of company payroll programs/services; develop metrics

for measurement of the above.

Ensure compliance and keep current of related payroll legislative changes

affecting the workplace provide education training and guidance to affected

employees regarding any legislated changes.

Adhere to relevant Articles in Union Collective Agreements

Develop and maintain Payroll Benefits and Pension work instructions and

procedures

Other duties and responsibilities as assigned.

Knowledge Skills and Abilities:

Strong Knowledge of ADP Workforce Now Payroll System.

Proficient in Canadian payroll best practices.

Strong working knowledge of provincial Employment Standards Acts and

Canadian payroll legislation.

Understanding of the Union Collective Agreements for the Companys two

divisions

Intermediate computer skills Office 365 (Word Excel PowerPoint) Internet

Lotus Notes. High proficiency with MS Excel

Ability to prepare and deliver presentations

Excellent verbal and written communication skills.

Excellent interpersonal skills and professionalism to interact effectively with

employees at all levels of the organization.

Ability to deal with a variety of employee inquiries and frontline payroll issues.

Resourceful and solutions oriented. Ability to solve problems

Accurate with strong attention to detail.

Energetic driven and selfmotivated to meet goals with minimal supervision.

Organizational and time management skills ability to meet deadlines

Ability to work well with others and to collaborate and build relationships to

achieve goals.

Ability to be discreet trustworthy and to deal with confidential employee and company information and sensitive situations.

Education and Professional Experience:

Previous work experience with ADP Workforce Now payroll system.

CPM designation with the Canadian Payroll Association an asset.

35 years progressive payroll experience in a mediumlarge size Organization

with employees across Canada

Experience with processing of payroll in a unionized environment