Assistant - Executive

Position: Executive Assistant

Location: New York NY 10019

Duration: 3 Months (Possible Extension)

Responsibilities:

• Management of complex calendars with various scheduling requirements.
• Coordination of all business travel domestic and international including booking flights hotels cars and other services.
• Coordination of executive communications including taking calls scheduling Teams/Zoom meetings responding to emails and interfacing with other executives employees and guests.
• Preparation for all meetings with senior executives and other guests including reserving space catering (if required) document preparation and other logistics.
• Field inbound communications and exercise solid judgment in determining the appropriate resource to address the request.
• Understand company policies and procedures written and unwritten to ensure appropriate decisionmaking protocols are followed.
• Collaborate with other assistants in the office to ensure the executive team is supported and other priority obligations are met.
• Participate in various meetings and conferences as needed.
• Design PowerPoint presentations for an executive audience and build simple Excel files with basic formulas to analyze data.

Qualification Requirements:

• Minimum 610 years as an Executive or Administrative Assistant reporting to a seniorlevel executive.
• Bachelor of Arts degree preferred.
• Advanced Microsoft Office skills including Outlook PowerPoint and Excel with an ability to learn companyspecific programs and software.
• Strong attentiontodetail proofreading and editing skills.
• Proficiency in collaboration and delegation of responsibilities.
• Ability to handle competing demands in a highpressure dynamic environment
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• Ability to communicate clearly and effectively including with members of senior management.
• Possess highenergy and intellectual curiosity.