Job Title: Executive Personal Assistant
Job Type: FullTime
Schedule: 8:00am 5:00pm MF
Pay: $27.00/hour
Location: Houston TX 77079
Smarter HR Solutions is currently seeking an organized individual for our Executive Personal Assistant position for our Clinical Research client located in Houston TX. This role will consist of providing assistance to the Medical Research Director including but not limited to making travel arrangements maintaining calendar assisting with scheduling speaking engagements and keeping Director updated on upcoming scheduled meetings and events. The desired candidate must have excellent time management skills strong organizational skills experience with travel and meeting scheduling and 35 years of executive assistance or administrative experience.
Duties & Responsibilities
- Maintain executive calendar.
- Coordinate travel arrangements including flight lodging and ground transportation accommodations.
- Run errands for Medical Director as needed.
- Assist with invoice drafting for vendors.
- Recording concise meeting notes.
- Handle requests and inquiries appropriately.
- Act as point of contact between Medical Director and external vendors.
- Create and maintain expense reports.
- Assist with daily time management tasks.
- Respond to phone calls and emails for Medical Director.
- Schedule meetings appointments and speaking engagements.
Requirements
Knowledge Education and Skills
- Strong Interpersonal skills
- Ability to multitask
- 35 years of experience in an Executive Assistant Personal Assistant or related role
- Active listening and great communication skills
- High School Diploma or equivalent required; Associates Degree preferred
- Strong time management and organizational skills
- Calendar and Schedule management experience
- Proactive approach to problemsolving
- Proficiency in Microsoft Office Suite (Outlook Teams Word Excel PowerPoint)
- Email drafting experience
- Professional phone and overall etiquette
3-5 years of experience in a Executive Assistant, Personal Assistant or similar role. Proficient in Microsoft Office Suite Calendar and Schedule Management experience Ability to multitask and prioritize daily work load