Job Title: Administrative Assistant II 39325 John Deere
Description:
- Performs a full range of administrative support duties typically in support of a middleto upperlevel manager.
- Facilitates work flow through a managers office.
- Develops reports; may perform a variety of duties commensurate with this level e.g. respond to problems similar to a Customer Service Representative coordinate events/functions process documents input data and orders department purchases; and may receive project work consistent with the skills and skill level found in the jobs other work.
Duties:
- Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications.
- May maintain databases systems applications or files to ensure accurate and current information is available for use by others.
- Schedules meetings coordinates travel arrangements and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments etc.).
- Gathers and summarizes data from various sources in order to complete reports and special projects.
- Receives and refers visitors and telephone callers within the department ensuring that callers reach their intended destination.
- Processes and distributes incoming and outgoing mail interoffice messages faxes and voicemail messages throughout the department.
- Researches resolves and responds to inquiries/concerns from internal and/or external customers.
- Escalates complex issues for resolution as appropriate.
- Gathers or creates and maintains records or data and distributes information as appropriate to department members or internal/external customers.
- May perform analysis of data and resolve discrepancies following prescribed procedures.
- May organize/maintain records of Supervisors or others projects and correspondence following up on pending items; may facilitate/organize workflow through the supervisors office ensuring followup items are addressed.
- Creates and maintains sensitive department records; uses data to prepare letters and memoranda for supervisors signature.
Requirements:
- Experience working in a law/lawyer office
- Minimum of a high school diploma with 3 years experience in an administrative/support role is required but prefer a minimum of a 2year degree with 2 years of experience.
- Experience with coordinating travel (airfare hotel and car rental) directly or by working with a travel agent and will also complete travel and expense reports.
- Proficient with MS Office suite of products with an emphasis on Excel Word PowerPoint and Teams
- Understand the importance of confidentiality and attention to detail and have a collaborative attitude.
Assignment Description:
- Support at least 4 lawyers and be responsible for general administrative duties (filing scanning copying records retention etc.) including data input scheduling meetings coordinating events/functions preparing correspondence and PowerPoint presentations ebilling support and mail distribution.
- May be responsible for supporting special projects and maintaining SharePoint sites as requested.
- Performs a full range of administrative support duties typically in support of a middleto upperlevel manager.
- Facilitates workflow through for the department.
- Develops reports
- May perform a variety of duties commensurate with this level e.g. respond to problems similar to a Customer Service Representative coordinate events/functions process documents input data and orders department purchases.
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