Executive Secretary

• Prepare and edit correspondence reports presentations and other documents.
  
• Handle document filing and retrieval ensuring organized and accessible records.
  
• Screen and prioritize incoming calls emails and other communications.
  
• Draft responses and communicate on behalf of the executive when necessary.
  
• Coordinate internal and external communication ensuring timely and accurate dissemination of information.
  
• Organize and coordinate meetings conferences and events including booking venues preparing agendas and compiling meeting materials.
  
• Take minutes during meetings distribute them promptly and follow up on action items.
  
• Arrange travel itineraries including booking flights accommodations and transportation.
  
• Prepare and submit travel expense reports.
  
• Conduct research and compile data to support executive decisionmaking.
  
• Prepare detailed reports summaries and presentations based on research and analysis.
  
• Oversee office operations and procedures ensuring efficient workflow.
  
• Manage office supplies and equipment handling procurement and inventory management.
  
• Coordinate with other administrative staff to ensure consistency and efficiency.
  
• Handle sensitive information with utmost confidentiality and discretion.
  
• Uphold a high standard of professionalism in all interactions and tasks.
  
  

Requirements

• Bachelor s degree in Business Administration Management or a related field is preferred.
  
• Exceptional organizational and timemanagement skills.
  
• Excellent written and verbal communication abilities.
  
• Proficiency in Microsoft Office Suite and other relevant software.
  
• Strong attention to detail and problemsolving skills.
  
• Ability to work independently and as part of a team