Secretary

Job Responsibilities:

To welcome guests and direct them to the appropriate person.

To maintain Direct Manager agenda by scheduling appointments, board meetings, conferences etc

To book and attend meetings to prepare/distribute meeting minutes.

To receive and screen phone calls and redirect them when appropriate.

To handle and prioritize all outgoing and incoming correspondence such as e-mail, letters, packages etc

Make travel arrangements for the Direct Manager.

To prepare payment invoices, reports, memos, letters and other documents using MS office.

To sort, classify, file and retrieve information, according to content, purpose, user criteria, or numerical order.

To scan documents and print files, when needed.

To Prepare and edit minutes of meetings related to its department, and that by using the QMS approved form of Minutes of Meeting

To follow-up on the execution of the instructions included in the minutes of meetings according to the time schedule

To maintain confidentiality of all documents and information.

To perform any other work related tasks as assigned by Direct Manager.

Requirements

Skills

Qualification and years of experience:

Diploma Degree or equivalent

Minimum 6 years of working experience in the field of Customer Service & Secretarial Work.

Technical & Personal Skills:

Knowledge in MS office

Knowledge in office equipment s such as, printers and scanner.

Type fast and accurately

Adaptability/ Flexibility

Planning / organizing

Ethics/ Integrity

Quality Orientation/ Attention to Detail

Results Orientation/ Follow Through

Communication -Written and Oral

Teamwork/ Cooperation

Stress Tolerance

Presentation & Facilitation

Good command in English and Arabic language.